Compliance management was never really local.
The obligations that keep practice owners up at night are federal: the HIPAA Privacy and Security Rules, OSHA’s bloodborne pathogens and hazard communication standards, monthly screening against the OIG and SAM exclusion lists, DEA record duties. They read the same in Ohio as they do in Texas. What most practices lack isn’t local help — it’s a maintained record: policies versioned, training tracked, screenings dated, credentials evidenced, all of it producible on demand.
That record is what Sentinel maintains. It lives in your Command Center, it’s updated monthly whether or not anyone asks, and your practice can see it any day — but can’t accidentally rewrite it, because the record is maintained server-side with a custody log showing exactly who changed what.
What remote looks like in practice.
The honest boundaries.
Texas practices get two Texas-specific layers: our HB 300 training-clock module and screening against the Texas HHSC exclusion list. For practices in other states, state-level requirements are verified against primary sources before they enter your record — never assumed, never copied from another state, and never stated as law unless the rule actually says so. On-site onboarding remains available across Greater Houston for practices that prefer it.
Common questions from out-of-state practices.
Do you work with practices outside Texas?
Yes. Sentinel is headquartered in Houston and onboards practices anywhere in the U.S. remotely. The core of the service — HIPAA documentation, OSHA program tracking, monthly federal exclusion screening, credential and CE evidence, and same-day evidence packages — is federal and works identically in every state.
How does remote onboarding actually work?
Through your Command Center and a person behind it. You send rosters and documents through a secure portal; we build your record, run the first screenings, and walk you through everything on a video call. Monthly management — screening runs, reminders, evidence statements — never required anyone to be in the room.
What is different for an out-of-state practice?
Two things, stated plainly. Texas practices get our Texas HB 300 training-clock module and screening against the Texas HHSC exclusion list; those are Texas-specific. For other states, state-level requirements are verified against primary sources before they enter your record — we never assume one state’s rules apply to another, and we never state an interval as law unless the rule actually names one.
Where to start.
The Readiness Proof Test takes 5–10 minutes and shows you exactly where your practice stands. Most engagements then begin with the standalone Security Risk Analysis — $2,895, published — which works entirely remotely. Pricing for ongoing management is published on our homepage: flat monthly tiers by provider count, no setup fees.