Sentinel becomes the compliance infrastructure your practice never had — HIPAA, OSHA, and OIG exclusion monitoring across the federal and state lists, managed and current, running quietly in the background.
We eliminate the mental burden of wondering whether compliance is under control.
For the practice that manages compliance without a dedicated compliance team.
Compliance doesn't fail because anyone stopped caring. It fails because it lands on people who are already stretched — and it never stops asking for attention.
Policies, BAAs, training records, incident logs. Each one a small task. Together, a permanent weight on whoever drew the short straw.
Training expires. Policies reference staff who left two years ago. Vendor agreements lapse without anyone noticing — until it matters.
An OCR letter or OSHA inspection notice can arrive any day. If your documentation is scattered, the next 48 hours become a crisis.
Three steps. Nothing for your staff to learn or operate. No quarterly check-ins where you discover what's overdue. Just infrastructure that is current, every month, by design.
We inventory what you have, build what you're missing, and stand up complete HIPAA, OSHA, and OIG exclusion infrastructure — policies written, BAAs catalogued, training assigned, exclusion checks scheduled, calendar built.
Policies kept current. Training tracked through completion. Vendor BAAs tracked, documented, and flagged before they lapse — with agreements ready to send when renewal is due. OIG exclusion lists checked monthly — federal and state databases. Documentation versioned in your portal. Almost none of it touches your team.
A 0–100 compliance score recalculated every month, plus a plain-English executive summary by the 10th. Proof, in writing, that it's handled.
Even great compliance programs have a blind spot — the real-time picture of where everything stands. Sentinel closes that gap.
These requirements exist right now — in your practice. Most practices discover them for the first time when they talk to us.
If your practice bills Medicare or Medicaid, federal guidelines require monthly checks of all employees and vendors against the OIG exclusion list. One excluded individual involved in a billed service creates a repayment obligation that can extend to every claim they touched — plus civil penalties.
Most practices have never run this check once. Sentinel runs it automatically every month — checking both the federal OIG exclusion list and the applicable state Medicaid exclusion list, which state law often requires separately. Most practices don't know these are two different lists. Sentinel checks both and generates a timestamped certificate stored in your compliance vault.
Many state privacy laws require documented privacy training for every employee within 90 days of their hire date — front desk, billing, clinical staff, everyone. Not annual. Per hire. From the date they start.
Penalties for knowing violations can reach $25,000 per incident, and patients may have a direct right to sue. Most practices have no automated system tracking these deadlines. Sentinel tracks every hire at every location — automatically from day one.
These aren't edge cases. They're active requirements in your practice right now.
Schedule Your Guided AssessmentMedical and dental practices — solo offices, multi-provider groups, and growing networks. For the practice that manages compliance without a dedicated compliance team. Specialty-tuned, never generic.
Already have something in place? Good. We manage everything around it.
A 12-question self-assessment built from the same framework we use with active clients. In-browser, no commitment.
Representative outcomes from practices in their first 90 days with Sentinel.
A family medicine practice came to us with one goal: be ready if OCR ever knocked on their door. Their starting score was 41. Eleven staff members with no documented training. Four vendor agreements with no BAA on file. In 90 days, every policy was current, every BAA was signed, and every employee had completed training. Their score reached 89. Three months later, an OCR complaint inquiry arrived. They responded in 24 hours with a complete documentation package. The inquiry was closed without further action.
Composite scenario based on representative practice outcomes.
"Training records current across all 11 staff. BAAs renewed for every vendor. Policies fully updated and versioned."
"Zero organized compliance documentation to audit-ready status. OSHA logs current for the first time in 3 years."
"SRA completed. Staff training 100% current. Four expired BAAs renewed. Practice owner has peace of mind."
Representative outcomes. Individual results vary by practice size and starting compliance status.
That's 25 hours a month of staff time, reactive documentation, and the constant anxiety of not knowing where you actually stand.
Staff time managing compliance manually each year
$695/month for a fully managed compliance program
What most practices recover in staff time savings alone
The math isn't complicated. The question is how long you want to keep spending $12,288 on something we'll do better for $8,340.
Average based on 32 hours/month of staff time at $32/hour. Sentinel starts at $695/month ($8,340/year). Individual practice pricing varies by size and program scope.
Priced by provider count, not staff size. Lead with monthly; pay annually and get two months free. No setup fee, no onboarding fee — ever.
The complete managed program for a single-provider practice — every owed task, done and documented.
Built for the growing group practice — the same fully managed program, scaled to your team.
For the larger single-location practice — full-depth compliance management for a bigger team.
Multi-location groups are scoped through a short discovery conversation — priced to the network, never by a per-location formula.
Every tier includes the full managed program: HIPAA policy management, OSHA tracking, federal + state exclusion monitoring, state privacy-training tracking, a documented evidence file, the monthly report, and Command Center access.
Your staff doesn't build policies, track training deadlines, or manage compliance calendars. We handle the program. You handle the patients.
Your compliance score updates monthly. Your portal shows the breakdown. You always know exactly where you stand — without asking.
You get a named compliance professional who does the work, answers the phone, and comes on-site when it's physical — like an OSHA walkthrough. Every client gets the same depth, every month: the smallest solo practice, the same rigor as the largest group.
For less than a part-time compliance coordinator, you get a full department on retainer. Sized to your practice, scaled when you grow.
Medical and dental practices are managing increasingly complex compliance requirements with less time and fewer resources than ever. What Sentinel has built is exactly what this market needs — professionally managed compliance infrastructure designed for practices and growing groups. I’ve spent 28 years in healthcare and I’ve seen this gap firsthand. I’m proud to support this work.
Scott D. BrownRegional Vice President, Next Level MedicalHealthcare Industry Advisor, Sentinel Compliance Command
Sentinel Compliance Command is led by a dedicated HIPAA compliance professional with deep expertise in healthcare compliance for medical and dental practices.
Formal credential in HIPAA Privacy and Security covering policies, procedures, training, and risk management.
CurrentSpecialized in HIPAA Privacy and Security, OSHA healthcare standards, and OIG exclusion monitoring for medical and dental practices.
Medical & Dental PracticesExclusively dedicated to healthcare compliance — not a side service. Every client receives a specialist's full attention, every month.
Full ServiceSentinel Compliance Command maintains active certifications and ongoing professional development in healthcare compliance regulations and best practices.
Sentinel becomes the compliance infrastructure your practice never had — managed, monitored, and current, without adding headcount.
Onboarding and your guided assessment are led end to end. Ongoing maintenance runs remotely through your Command Center, so your program stays current every month without pulling your team off patient care.
Built to scale with your practice — from your first location to your next ten.
Schedule Your Guided AssessmentMany states have their own healthcare privacy laws that go beyond federal HIPAA. A frequent requirement is documented privacy training for every employee within 90 days of hire and every two years thereafter — regardless of whether they access patient records. These deadlines are easy to miss because they run per hire, from each start date. Sentinel tracks them automatically for every employee at every location.
The Office of Inspector General maintains an exclusion list of individuals and entities barred from participating in federal healthcare programs. If your practice bills Medicare or Medicaid — even occasionally — federal guidelines require monthly checks of all employees and vendors against this list. One excluded individual involved in a Medicare-billed service creates a repayment obligation that can extend to every claim they touched. Most practices have never run this check. Sentinel runs it automatically every month against two databases — the federal OIG List of Excluded Individuals and Entities (LEIE) and the applicable state Medicaid exclusion list, which state law often requires separately from the federal list. Both checks generate a timestamped certificate stored in your compliance vault and available instantly if an auditor asks.
A Business Associate Agreement (BAA) is a legally required contract between a covered entity (your practice) and any vendor that handles your patients' protected health information. This includes your EHR system, billing service, cloud storage provider, and even your shredding company. Sentinel identifies every vendor that requires a BAA, generates the agreements, tracks their status, and flags each one before it expires — so you always know exactly what needs a signature and when.
Managing it yourself means a checklist and a login — your staff still does the work. Sentinel performs the actual monthly compliance work for your practice. We maintain your policies, track your staff training, monitor your vendor agreements, and update everything on schedule. Your Command Center shows you it's done — you don't have to do it yourself.
HIPAA fines range from $100 to $50,000 per violation, with annual maximums up to $1.9 million per violation category. Small practices are not exempt — over 60% of HIPAA enforcement actions target small and mid-size organizations. The average cost of a data breach for a small healthcare practice exceeds $500,000 when factoring legal fees, notification costs, and remediation.
Most practices are fully onboarded within 21 days. Week one: we collect your existing documentation and conduct your baseline assessment. Week two: we build out your Command Center, organize your policies, and identify gaps. Week three: your program goes live with a score reveal call and your 90-day improvement plan.
Sentinel serves medical and dental practices wherever they operate. Onboarding and your guided assessment are led end to end, and ongoing maintenance runs remotely through your Command Center — so your program stays current every month, regardless of location.
Make healthcare compliance effortless, transparent, and operationally manageable for medical and dental practices and multi-location healthcare organizations — so that compliance becomes a documented strength, not an undocumented liability.
Find out exactly where your practice stands in 12 questions — and what to fix first.
Schedule Your Guided Assessment