Sentinel · prepared fictional example
Training evidence index
Riverside Primary Care · 1 location · 7 workforce members · report date · snapshot TR-20260901-v2.
This static sample was prepared for the demonstration. It contains no client data and was not generated by a live record system. Scope: the adopted refresher calendar and held training records only. It excludes licenses, screening, vendor records and patient information.
Scope and source
The annual HIPAA refresher in this example is a practice-adopted service standard. HIPAA privacy training applies as necessary and appropriate for workforce functions; security awareness is an ongoing program. This annual calendar is not a universal legal mandate. Sources: HHS Privacy Rule summary and HHS Security Rule summary, reviewed 14 September 2026.
Practice decision owner: Aisha Bennett. Implementation: each staff member attends and supplies the record. Sentinel administration: request, follow up and record. Fictional reviewer: Morgan Ellis. Review checks the named person, topic and date in the supplied record. It does not independently test knowledge, authenticate an issuer, or verify a technical control.
Held artifact
ATT-001 — prepared attendance summary. Received 11 August; reviewed 12 August. Four named attendance entries, all dated 5 August. This is a supporting artifact, not a certification of compliance.
| ID / person | Action | Evidence | Reference / limitation |
|---|---|---|---|
| TR-001 / Jane Smith | Completed | Reviewed | ATT-001 row 1 |
| TR-002 / Mark Lee | Completed | Reviewed | ATT-001 row 2 |
| TR-003 / Aisha Bennett | Completed | Reviewed | ATT-001 row 3 |
| TR-004 / Leah Whitman | Completed | Reviewed | ATT-001 row 4 |
| TR-005 / Ashley Brooks | Reported complete | Not held | Practice report 10 August; no attendance record |
| TR-006 / Carlos Rivera | Open | Not held | Practice follow-up required |
| TR-007 / Tariq Lewis | Open | Not held | Practice follow-up required |
TR-005: request and correction history
- 10 August: practice reports Ashley completed training. No supporting record supplied.
- 12 August: Morgan requests the attendance record from Ashley, with Aisha as decision owner.
- 19 August: first routine follow-up; no record received.
- 26 August: second routine follow-up; no record received.
- 31 August: snapshot v1 mistakenly describes five records held, counting Ashley's report as evidence.
- 1 September: Morgan corrects the held count to four in v2; reason: reported completion is not a held attendance record. The prior snapshot remains linked. Evidence remains not held. Escalation to Aisha recorded; next agreed follow-up target is 22 September.
The correction is illustrated in these static files. They do not demonstrate immutable storage, live access controls, backup restoration or production export logging.
Export and disclosure record
Prepared export EX-TR-002 · 1 September · fictional internal reviewer · training-only scope · no external recipient. In a real request, confirm authority, minimum relevant scope, held records, gaps and review dates before disclosure. No same-day or completeness guarantee is implied.